Moving Out

Cancellation of Contract

Jayhawker Towers, Residence Halls, and Scholarship Halls
Termination of Contract by the Department of Student Housing

Preparing Your Room/Suite/Apartment for Checking Out

Cleaning Your Residence Hall/Scholarship Hall Room
Cleaning Your Apartment

Cleaning and Damage Costs
Checking Out

Residence Halls, Scholarship Halls, and Jayhawk Towers
Failure to Vacate
Stouffer Place and Sunflower

Cancellation of Contract

Jayhawker Towers, Residence Halls, and Scholarship Halls

Contracts for housing in these facilities are for the academic year. Cancellation after the start of the academic year is permitted under the following circumstances:

• Loss of student status, withdrawal from the university, or failure to enroll. Students are required to vacate the residence and to cease using dining facilities upon withdrawing from the university. Students remaining in the facility or taking meals after their official date of withdrawal from the university must pay for all charges after this date with personal funds. Federal financial aid cannot be used to pay these charges.
• Assignment to a university sponsored internship, research, or other university program, which requires living away from Lawrence.
• Completion of graduation requirements during the term of the contract.
• Marriage–proof of marriage must be presented.
• Unusual and compelling circumstances which, in the judgement of the Associate Director for Residence Life, entitle the resident to special consideration.

Residents seeking approval for a contract cancellation must submit their request in the Department of Student Housing office. A detailed written explanation and/or documentation may be required.

Stouffer Place and Sunflower Apartments

Residents living in Stouffer Place and Sunflower Apartments must submit an Intent to Vacate form at least 30 days prior to their check-out date. The Intent to Vacate form is available from the apartment living office located in the Jayhawker Towers complex.

If you do not give 30 days written notice, you will forfeit your deposit and be billed for the 30 days remaining on your contract. If the apartment is rented by another party before the end of the 30 days, you will be credited for the time that the apartment is occupied. These policies are designed to ensure an orderly departure/exit for current residents and preparation for new residents. They assist appreciably in lowering labor cost, which are a major factor in establishing rental rates.

Termination of Contract by the Department of Student Housing

The Department of Student Housing may terminate occupancy by giving notice in writing in accordance with the laws of the State of Kansas under the following conditions: if the resident fails to pay rent or other charges when due; if the resident does not comply with all terms of the contract; if the resident is not enrolled as a student of the university; or in the case of Sunflower Apartments, if the resident ceases to be a faculty or staff member of the university. The Department of Student Housing may terminate occupancy through appropriate legal actions. It is understood that the above conditions are not exclusive of any other right to terminate tenancy under the laws of the State of Kansas.

Preparing Your Room/Suite/Apartment for Checking Out

All residents are expected to leave their room/suite/apartment in good condition, clean, with any furniture in its original placement. A final check of the room/suite/apartment will be made by staff.

Cleaning Your Residence Hall/Scholarship Hall Room/Suite

• Remove belongings from your room/suite. Prior to your check-out appointment, all your belongings should be removed from the hall.
• Thoroughly clean room/suite. Wipe all surfaces, including walls if needed, and sweep floor. Mop floor. Cleaning supplies are available at the front desk or from your scholarship hall staff.
• Clean bathroom (Templin, Lewis, K.K. and Margaret Amini Halls), mirror, toilet, sink, shower door, and shower/bathtub with appropriate commercial cleaners.
• Empty closets and drawers. Please sweep the closet, wipe out drawers, and leave closet doors open.
• Remove all writing, putty, nails, decals, and tape from walls, doors, and ceiling without damaging the paint.
• Remove any rug tape from the floor.
• Remove trash, empty and wash trash cans. See your Resident Assistant or refer to posted signs for the proper location for discarding large trash items, such as bricks, carpeting, etc. Large trash items should not be left in your room or the hallway, nor should they be placed down trash chutes.
• Clean and secure windows. Clean off all tape and signs from windows. Lock windows. Window blinds should be down with slats open.
• Arrange furniture. All original room furniture must be in the room/suite and properly assembled. Return beds to original placement.
• Affix the Safe & Secure poster to the back of your room/suite door using masking tape. This poster was affixed to your room door when you moved in to the room/suite in August.
• Return any dishes or utensils you have borrowed from Student Housing facilities to the dining center, hall front desk, or your scholarship hall's dining room.
• Turn room heating/cooling unit to low. Fan and temperature range should be left in the "off" or lowest settings. Residents in GSP should leave air ducts open. Residents in Corbin Hall should turn air conditioning unit off.
• Clean hallway outside your room. Your belongings and any trash should be removed from this area.

Cleaning Your Apartment

To avoid cleaning charges when vacating the apartment, all residents should clean cooperatively before moving out. The following cleaning checklist may be helpful.

Commercial cleaners such as Easy Off can be used for oven interiors. Do not use these cleaners on oven exteriors; the paint will come off. For stove tops, exhaust hood, counter tops, refrigerator exterior, walls, doors, furniture, and light fixtures, use cleansers such as Pine Sol, Glass Plus, Mr. Clean, or Fantastic. Use a mixture of vinegar and water or baking soda and water for the refrigerator interior. For the toilet, use cleaners like Lysol Toilet Bowl Cleaner. Tub and tile cleaners like Softscrub or Scrubfree Dow are designed for bathtubs and showers. Scrub hard to remove any residue. After sweeping, Mr. Clean, Pine Sol, or Spic n` Span with a sponge mop is recommended for floors. Wash windows with Windex or vinegar-water and wipe dry with newspaper or paper towels. Do not scrub too hard on walls and other painted areas. If using strong chemicals or cleansers, we recommend that you wear rubber gloves. You will be charged for cleaning if the apartment/suite is not cleaned to our satisfaction and our staff has to finish cleaning. All general cleaning will be charged at an hourly rate. Contact the apartment living office for current rates.

Note: Cleaning products listed are suggestions only, not endorsements by the Department of Student Housing.

Kitchen

• Oven - clean and remove grease and food stains
• Stove top - as above, plus clean the drip pans
• Exhaust hood - remove grease
• Refrigerator - clean inside and outside, defrost
• Sink area - remove stains and food particles
• Cabinets - scrub interiors and exteriors
• Floors - mop, avoiding build-up on edges
• Countertops - remove grease and stains, wash backsplash
• Walls - remove stains and fingerprints

• Toilet bowl, tank, seat - remove any stains and scrub thoroughly
• Tub - scrub clean, remove residue
• Shower - scrub clean, remove residue, launder shower curtain
• Wall tiles - scrub clean, remove residue
• Sink area - scrub clean
• Medicine cabinets - clean inside and mirror
• Plumbing fixtures - wipe clean
• Floor - mop, avoiding build-up on edges

• Interiors - remove all trash and personal items
• Floors - sweep and mop, avoiding build-up on edges
• Carpets - vacuum thoroughly
• Walls - wipe clean, remove fingerprints from light switches
• Windows - wash insides of windows, dust mini-blinds
• Furniture - dust, vacuum upholstery
• Storage closet - wipe clean, mop floor
• Doors - wipe clean, remove stains

• Sweep clean and remove trash from the area
• All personal items should be removed from the apartment exterior and stairwells

Cleaning and Damage Costs

If additional cleaning is necessary, residents will be assessed cleaning charges. Excessive soil and/or conditions requiring extensive cleaning time will result in increased charges. Damage charges will reflect the cost of replacement materials only; labor charges are assessed on an hourly basis. For current rates, contact your Complex Director. Charges will result if staff is required to do any cleaning from the above list. Charges will also result if any repairs are needed.

Checking Out

Residence Halls, Scholarship Halls, and Jayhawker Towers

At least 24 hours prior to checking out, arrange a check-out time that is convenient for both you and your Resident Assistant, Scholarship Hall Director, or Apartment Resident Assistant. At the close of the academic year, you are required to contact your RA or SHD prior to stop day to schedule your appointment. The check-out process takes only a few minutes and includes turning in your keys, having your room/suite/apartment checked for any damages or missing items, and filling out a forwarding address card. Failure to follow this procedure, as well as any procedure specific to your complex, may result in a charge for an improper checkout, a bill for a lock change, or other charges.

Failure to Vacate

When residents have not vacated assigned space as scheduled (internal transfers as well as the end of a contract period) or have not removed personal property, Department of Student Housing staff will make reasonable attempts to contact the residents. Residents who have not vacated assigned space as scheduled will be charged $50 per day plus the daily rate of the unit for each day they or their property remain in the space. If after 48 hours, residents have not vacated assigned space, personal property will be removed from the space and stored at the residents' expense.

Residents are responsible for personal propert at all times and will be charged $20 per hour per Department of Student Housing employee involved in removal and/or storage of personal property ($50 minimum), and billed $50 for a storage fee. Personal property removed by Department of Student Housing staff will be stored for 30 days. After 30 days, the items will be considered abandoned and either donated to charity or discarded. The Department of Student Housing is not liable for damage to or loss of property which might occur during the course of removal or disposal. Residents will be billed for all costs incurred in removing and storing personal property and restoration of the unit to usable space.

Stouffer Place and Sunflower

You must arrange a preliminary inspection of your apartment prior to moving out. At that time, the maintenance supervisor will advise you of items that need attention. Maintenance personnel will help you with any questions or concerns. A final check is mandatory and subject to the following regulations:

• The inspection must be attended by the contract holder and a representative of maintenance. Both must sign the final inspection.
• All personal belongings must be removed and all cleaning completed.
• The inspection must be scheduled between the hours of 9:00-11:30 a.m. and 1:30-4:00 p.m., Monday through Friday. Special appointments may be available upon request.
• Failure to complete this final check-out obligates you to damage and cleaning assessments as determined by housing personnel.
• Only one attempt will be made for final inspection.